“Why is it taking so lengthy to search out the contract paperwork for the H-Block Carry?” Danny ordered his employees. Alice, a member of his employees, was already combing via an enormous file, determined to find the mandatory doc. The staff has been on the lookout for these papers for the final two hours with out success.
The Carry has abruptly damaged down, and on calling the Companies Workforce, it was discovered that the AMC has expired. The ability staff below Danny have been making an attempt to seek out the related paperwork since then.
The state of affairs which Danny is dealing with is kind of prevalent amongst many facility administration groups of Residential Communities, that lack an enough asset administration system to assist them handle their belongings.
At ADDA, now we have the proper Asset Administration system, customized constructed for wants for Residential Communities. Few of the salient options which our asset administration system offers are:
- Preserving a central repository of all belongings, associated paperwork, elements, Service Historical past
- Snagging of Property via computerized ticketing
- Potential to trace AMCs of Property, notifications on essential dates like fee schedules, service schedules, AMC expiry
- Consumer-Based mostly Asset class Entry
- Potential to trace energetic belongings, under-service belongings, expired belongings
1. Preserving a central repository of all belongings, associated paperwork, elements, Service Historical past
Say goodbye to the times once you needed to preserve a pile of paperwork solely to maintain monitor of your belongings, their elements, and their service histories. Our sturdy Property & Stock module maintains up-to-date data of all belongings in a single place. Your belongings and (their element) associated documentation on the ERP Portal, might be simply shared with different Admins as nicely.
2. Snagging of Property via computerized ticketing
Our Asset & Stock module in ADDA lets you generate QR codes that may be printed and pasted on every asset in order that Group Administration Workforce members can scan and report snags associated to that asset (if any), in addition to retrieve the asset’s particulars anytime they want them. For added comfort, photographs may also be connected.
3. Monitoring Asset associated AMCs, getting notifications on essential dates like Cost Schedules, Service Schedules, AMC expiry
Managing Property in a residential group isn’t any simple job. Getting Property serviced recurrently not solely will increase their longevity but additionally ensures a easy functioning group.
Remembering essential dates akin to service dues or contract expiry, and coping with the paperwork that comes with all of it, has been now made simple with our AMC Tracker function.
4. Consumer-Based mostly Asset class Entry
With this function, you possibly can permit entry to a sure asset class to solely the related distributors and stakeholders who want entry to that class. Different distributors which might be unrelated to it is going to be unable to view the asset on the portal.
For instance: If a Group has separate distributors who’re taking good care of the Clubhouse and Safety, acceptable restrictions might be supplied in order that solely Safety associated belongings are seen to the Safety vendor, whereas the Clubhouse associated belongings will likely be seen to the Clubhouse vendor.
Such a system turns into an absolute necessity when there are a number of distributors in a Group who must handle their very own belongings.
5. Potential to trace energetic belongings, under-service belongings, expired belongings
Have full management over your entire Property all through their lifecycle. You possibly can hold all the Property’ associated documentation from the time they’re Energetic and arrange in your group and even whereas they’re serviced.
Not solely that, it’s also possible to view paperwork associated to belongings in your group which have expired (have stopped getting used).